Designing Microsoft Teams
Microsoft Teams promotes team work. It pulls together information from all your apps and sources and puts them in one user friendly workspace, grouped by topics of your choosing. If set up properly, Teams can be a great tool for collaboration, streamline your processes and cut down on emails. If you’re not careful though, you can easily create copies of documents, confuse your users and end up with a mess that no one wants to use. Learn how to use Teams effectively and set up the right structure for your business.
Microsoft Teams owners, administrators and power users. This course is aimed at users who have access/ ability to 'Create a Team' in Microsoft Teams as well as Microsoft Teams Owners. It will cover the how to, theory and best practice of creating Teams in Microsoft Teams.
Attendees must be familiar with the Microsoft Office suite including creating and saving files and folders, editing documents and sharing documents (whether that be via email, shared network drive or other method). Some understanding of document library permissions is helpful but not necessary.
You’ll know a whole lot of 'gotcha's to be wary of'. You will:
- create and manage a Team
- keep team members engaged using emojis and GIFs (or turn them off to reduce distractions)
- control how team members receive notifications, from who and where
- bring important documents, apps and information directly into the team workspace
- notify team members automatically with updates on your team happenings, survey results, Twitter account, customer feedback and more
- visit, customise and utilise the Team SharePoint site
Module 1: Create your Team
This hands on module will have you create a test Team and explore the different options. See how your team fits into your company’s existing SharePoint site. Not using SharePoint? Explore ways to setup your Teams environment to work for your company.Explore file management and sharing options within your Team from both the Teams workspace and SharePoint site. Customise the Team SharePoint site and create some apps.
Module 2: Increase productivity with Teams
Manage membership for your Team. Control what members can do to contribute to the structure and content of the team. Decide who can join the team, and how. Delegate some of your responsibilities by appointing additional team owners to share the workload of managing the team. Enable team chat for specific channels or topics and let team members interact with each other using emojis, GIFs and more. Understand how the global admin settings affect options within your team, such as guest access and who can create teams.
Module 3: Connect your Team
Explore different options for bringing other apps information into your Team workspace. Interact with documents, apps and presentations in the tabs. Get regular updates of your important apps, reports and other information by connecting your team to them. Discuss the pros and cons of each and begin to formulate a plan for your Team.
Module 4: Save your Team
Congrats! You’ve created a successful Team site. Now what? Do it again! See how you can save your Team for reference later and learn what to watch out for when doing so. Create new teams based on a template or Group. Once you’ve set up your Team environment, bring your whole team back for our Team Up with Microsoft Teams course to explore the end user interface dos and don’ts and make the transition to Teams a successful experience.