Microsoft 365 Overview
You may be familiar with Excel, Word, and Outlook, but how familiar are you with Microsoft 365 - Microsoft's collaborative and 'productivity tools?
Per capita, New Zealand organisations are the highest in the world for adopting M365. If you are wanting an overview of these tools, and how organisations use them on a daily basis, this succinct half day course is for you.
We will touch on the basic functionality of Microsoft Teams, SharePoint, OneDrive, Tasks, Outlook, Sway, Forms, Delve, Stream and more.
You don’t know what you don’t know. Anyone who is currently or soon to be using Microsoft Office 365 applications. Not sure which version you’re on? Learn how to check your version here.
None. Anyone can attend this course - Bring an open mind and a desire to learn!
We’ll start with a quick and easy survey to introduce you to the Microsoft 365 suite of applications and get to know a bit more about you.
Using Microsoft’s online presentation tool, we’ll quickly cover off some important things to know about Microsoft 365, the course outline, and the all too important question of when will I get a break?
That Microsoft Forms was great for quick surveys, but if you want something with a bit more pizazz then try Power Apps. We’ll take this opportunity to have you order your preferred beverage (to be prepared by you during the tea break).
From our online presentation, we can link seamlessly to other web content, including videos that we can post on Microsoft Stream.We’ll watch a quick videoabout Microsoft’s secure messaging app which uses your mobile phone number to identify you.
How was that video created? We’ll jump into Stream and see where your videos are stored, how they’re organised how people can interact with them.
One of the most common uses for Microsoft Stream is for storing recordings of Teams meetings. Really handy way to review something that you zoned out for or to include employees who couldn’t make it. Teams is truly the hub of Microsoft 365 and brings all the applications together, so when we’re done with meetings, we will look at how we can integrate other apps into Teams.
Meetings can be scheduled from Teams or Outlook, but both end up in the same place – your Office 365 calendar. We’ll setup a meeting and check out the new functionality we have for scheduling meetings within Microsoft Teams (Meeting Options, Meet in Channel).
Teams has a built in meeting notes feature using the Teams Wiki, but OneNote is still a great way to take personal and Team notes. We’ll have a go!
Power Automate / Flow
Ready for that beverage you ordered earlier? Power Automate can help cut down on manual paperwork and automate regular processes or approvals you do daily, giving you more time to focus on the important stuff, or the time to take a much needed break. We’ll have a look at the Power Automate web page where your instructor will (hopefully) approve your request for a much deserved tea break.
SharePoint – Lists
What’s the most popular beverage order? Where do people order from? Who sells the most orders? All this information is easy to access just by using SharePoint lists and views.
Excel or Power BI
Remember that survey you filled in at the start? Well we’ve already got the results. We can view them at a glance in Forms, get line by line detail in Excel, or develop a Dashboard in Power BI or Excel that updates automatically as new results flow through.
SharePoint - Files
Ok, so where is that Excel file saved? What happens if I want to make changes? SharePoint is the back-end system Microsoft use to store shared files in Teams. We’ll have a go at creating and editing some files and see how multiple people can work on the same file at once.
OneDrive stores your private documents, or things you only want to share with 1 or 2 people. We’ll jump into the Teams chat and see how we can work with 1 person privately.
Is your brain swimming with all this new information? Delegate some tasks to your colleagues or just write things down so you can action them later. Microsoft have integrated their Outlook Tasks with a few apps to help make it easier for you to manage small projects or even your own workload.
Looking for more? Delve shows you what you’ve missed and what other people in your organisation have been working on.